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What is a Research Project Defence
Research project defence is a systematic presentation and defence by the
researcher, of his/ her research work in front of the reviewers/ examiners
committee and other audience. At research defence a researcher has to briefly
explain his entire project from start to finish and highlight all the activities
and findings pertaining to his research project. He is also required to explain
and answer the questions asked about his research work by the reviewers/
examiners and audience.
Defence Preparation
It is necessary that a researcher before he finally faces his research defence
must do thorough preparations for his research defence. Once he is confident
about his preparations then only he should arrange/ ask for his research
defence. At research defence a researcher needs to make people understand
about his research work. In addition to this it’s an opportunity for the
researcher to convince people that his research work is authentic and well
supported by experimental results and logical concepts. Further, he also
justify that the present research work carried out by him fulfil the requirements
for the academic degree and he has developed an expertise in a particular
area of study. For this he has to make a systematic presentation of his research
work.
Activities
Before a researcher actually prepare for his defence he must know clearly
that what he is going to present, how he will organize his presentation,
what are the most expected questions and how he will answer to those questions.
The following activities may help a researcher for an effective and systematic
defence preparations;
- A
researcher must structure his presentation before he actually starts working
on it. He must plan that what he is going to present and how he will make
the presentation.
- Self-assessment of research work and identifying possible questions. Preparing answers for all such possible questions.
- Discussions with advisors/ supervisors and other researchers
on his research work. To have their views/ suggestions for a better presentation
of the research work and expected questions on his research work.
- Find opportunities to discuss your research work with
your friends and colleagues. You may have some new questions on your research
work.
- Read your thesis thoroughly and try to identify aspects
of your research that are particularly confusing and need further explanation.
Also, try to identify such contents for which you feel that you have missed
to discuss in your report.
- Try to attend one or more defences prior to yours. At
the defence try and keep your focus on the interactions that occur. Does
the other researcher seem relaxed. What strategies do the other researcher
use to keep relaxed. How does the other researcher interact with the defence
committee members. Does the other researcher seem to be able to answer questions
well. What would make the situation appear better. What things should you
avoid. You can learn a lot from sitting in such a meeting.
- Assess your weaknesses – nervousness, confusions, poor
vocal expression or any other. If you find any of such weaknesses try to
work on it so that you overcome such weaknesses before your go for your research
defence.
- Rehearse well for your presentation. Ask some of your
friends to attend such rehearsal. If possible, you may invite your advisor/
supervisor and other senior researchers for one of such rehearsals, this
may give you confidence and you will know where you were lacking in your
preparations. Further, you may record one of such rehearsal on a small tape
recorder or if possible, on a handy camera. You may watch your presentation
later on, this may help you to find out your weaknesses and you may have
an idea for further improvements.
Preparations for Research Defence Presentation
Presentation includes two key components one, what you
are going to present and other how you are going to present. Therefore, it
is essential that you must structure your content matter that you are going
to present. Also, plan an effective mode of presentation.
Structure of Presentation
Before a structure for presentation is planned, a researcher must be clear
about the time allotted for the presentation. As a general rule no presentation
should be very long, ideally it should not be more than 30 minutes. However,
in most of the cases the chairman of the research defence committee may allot
some additional time or he may ask the researcher to present his research
work in less than 30 minutes. Therefore, a researcher must prepare his presentation
in such a manner that he may easily adjust to such variations at the time
of defence.
What goes into a research project presentation is the most important and
crucial aspect of any research defence. At presentation one has to be the
best not only on his presentation but also he has to answer all the questions
asked by the committee members in a very convincing manner. His presentation
by itself must demonstrate the overall quality of his research work. As a
fact there is no single format for a research project presentation. This
is because every research project is different. However, there are several
key components, which must be included in every research defence presentation.
The key components for any research defence presentation are;
- An introduction to the research problem and an argument as to why that problem is important.
- Specific objectives of the research study.
- An overview of the study area, location, physiography, climate or other relevant themes related to the proposed study.
- A review of literature relevant to the research problem.
- A description of the research methodology adopted to perform the research.
- A description on primary and secondary data collection and analysis.
- A description on experimental data generation, if any.
- Interpretation of results and final findings.
- Conclusions and recommendations, if any.
- A note on the limitation of the present study.
- Describe how the results and the findings of the present research work will be utilized.
- A note on future studies and extension of the present research work.
In addition
to this a research defence presentation must also include a self-explanatory
title slide, acknowledgements and a note of thanks.
Self Preparations
It is necessary that a researcher before he finally faces his research defence
must be well prepared for the defence. Once he is confident about his preparations
then only he should arrange/ ask for his research defence. He must know clearly
that what he is going to present, how he will organize his presentation,
what are the most expected questions and how he will answer to those questions.
Prior to defence a researcher must assess his weaknesses. These weaknesses
may be nervousness, confusions, poor vocal expression or any other. If any
of such weaknesses are present he must try to work on it so that he overcome
such weaknesses before he faces the research defence. The following points
may be helpful in overcoming such weaknesses;
- To overcome nervousness always think positive and believe
in yourself. You must understand that you are the most knowledgeable
person as far as your research problem is concerned. Realize your capabilities
and trust your knowledge on concerned research subject. Concentrate more
on such portions of your research work where you feel that your knowledge
on theoretical concepts is shallow. Rehearse well for your presentation.
Ask some of your friends to attend such rehearsals. If possible, you may
invite your advisor/ supervisor and other senior researchers for one of such
rehearsals, this may give you confidence and you will know where you were
lacking in your preparations. Further, you may record one of such rehearsal
on a small tape recorder or if possible, on a handy camera. You may watch
your presentation later on, this may help you to find out your weaknesses
and you may have an idea for further improvements.
- Confusions will only occur when you are not well prepared
for your presentation. The only means to overcome confusions is to make sure
that you prepare your self well prior to the defence. Repeated readings of
your presentation content matter and rehearsing it for number of times may
help you to overcome confusions. If not clear on certain portions of your
research work further reference readings and consultation with your advisor
may help to remove confusions.
- Poor vocal expression is a very serious weakness; if an
individual is poor in his vocal expression he will ruin his research work
at the time of presentation. Vocal expression means the way an individual
speaks and what feelings are exposed on his face when he speaks. Vocal expression
and style makes a presentation impressive and convincing. Vocal expression
is a difficult skill to master and it comes through practice and dedication.
However, some important tips to improve vocal expression are mentioned below;
- Read the content matter of your presentation repeatedly so that you remember the text and sequence correctly.
- Rehearse loudly your presentation content matter number
of times facing a mirror and watch out your expressions on your face.
- When confidant, call some of your friends and rehearse in front of them.
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Mode of Presentation
Before a researcher decides on which mode he is going to made his presentations
he must check the availability of the required resources for the proposed
mode. There are two modes of effective presentation; i) The ‘Over Head Projector
(OHP)’ and ii) ‘Data Projector’. For Over head projector the content matter
has to be prepared over transparencies. The transparencies may be prepared
by freehand writing with permanent OHP pens or content matter may be photocopied
over the transparencies. For ‘Data Projector’ the presentation may be prepared
on ‘Microsoft Power Point’ software and directly it may be displayed with
the help of a Personal computer or laptop. Of the two modes ‘Data Projector’
is an effective means of presentation.
Some important tips for power point presentation preparation are listed below;
- Make your presentation in Landscape layout and use simple background
or apply simple design template. Ideally the background colour or design
template must be of dark colour and the text written should be in bright
colour.
- While preparing slides be concise and precise. The text written
over each slide must be in points. Write only important points in the slide.
Use small sentences, ideally not more than two lines. Do not over crowd the
slides with text. Underline or highlight the key words in the sentences.
Headings must be in capital, bold letters and underlined. Ideally headings
must be in 18 point and other text in 16 or 15 point. However, adjustment
in font size may be made depending upon the font style selected by an individual.
Avoid using custom animation effects on text as much of the time is wasted
in animated display.
- Keep slide transition on mouse click mode, do not make it on
automatic mode. If you keep slide transition on mouse click mode you will
have a flexibility to change the slide as per your choice at the time of
presentation.
- Show only important results and try to display results and findings
of the research graphically. This may improve the presentation.
- Use maps, figures and photographs to support various concepts
and results of your research. This will not only make you comfortable in
convincing the defence committee but it will also make your presentation
attractive.
- While preparing layout of slide try to arrange a figure or a
photograph at least after every alternative slide. This will keep the audience
attentive and involved in your presentation.
- Do not use such words for which you are not sure for their meaning.
Do not use difficult words to impress audience. Do not use overly simplistic
language in the slides.
Research Defence Presentation
For an effective presentation it is essential that a researcher not only
make a good presentation of his research work in front of Research defense
committee but it is equally important that he must present himself in a very
confident manner. For a good presentation the following points may be helpful;
- Enter into meeting hall confidently with a gentle smile on your
face. Before you start your presentation convey thanks to the meeting member
/ organizer who has invited you for the presentation. Simply say ‘thank you
Sir’ facing towards him.
- While presenting look towards the defence committee members
and the general audience. Do not look continuously towards the screen or
in a particular direction. While speaking do not stand at one place only
gently move towards right or left.
- Speak clearly and loudly; give emphasis on the key words. Avoid
using words like ‘I mean’, ‘You sea’, ‘you know’,‘Of course’ etc. While presenting
if you forget something do not try to recall it, as it may give unnecessary
pause and you will break your continuity.
- Avoid reading word by word from the slide. Just look at the key words and frame your own sentences.
- Finish your presentation with a note of thanks.
- Listen carefully to the questions asked by the defence committee
members and the audience. Think for a while frame the answers in your mind
and explain gently, use supporting slides. If you are not sure for the answer
do not try to answer it, gently say sorry sir.
- Take proper note of the suggestions made by the committee members.
All such suggestions may be helpful for the improvement of your report.
Dissemination of Research Findings
No research study is complete without dissemination of research findings.
By dissemination you will explain how the results and findings of the research
study will be used for the betterment of concerned scientific concepts or
how they may be utilized for the welfare of the society. The results and
findings may overcome the shortcomings or gaps in the existing theoretical
concepts and analytical techniques. By dissemination of research finding
you will explain that what are the further possibilities of extension of
present research.
For this purpose, prepare an article or paper that shares the findings of
your research. There will be no better time to do this than just after your
defence. Immediately after your defense is the right time, as you know your
study the best and you will be in the best position to put your thinking
on paper. If you don’t do it immediately after your defence probably you
will never get it done. Capitalize on all of the investment you have made
in your research and reap some additional benefits.
Means of Dissemination of Research Findings
There are several means of dissemination of research findings. Some important means are listed below;
- Technical Journals - National and International
- Seminars, symposia, conferences and workshops
- Presentations in concerned Departments/ organisations
Technical Journals
Technical Journals provides an opportunity to the researcher to publish his
paper, which is widely circulated among a group of scientist working in the
respective fields. Before publishing the paper technical editorial board
of the Journal will sent the paper to the eminent researchers/ reviewers
for the examination of the quality of research work. Based on the comments
/ remarks on the quality, received from the eminent researchers/ reviewers
the editorial board will publish the paper. These Journals are national and
international depending upon their circulation. These are published monthly,
bi-monthly, quarterly, Bi-annually or annually. A list of such reputed journal
may be obtained by Internet browsing. Most of the Journals have their web
sites and provides instructions and general requirements for the authors
intending to contribute technical papers to the respective Journal.
Technical Paper Preparation for a Journal
Each technical journal has its own format and general requirements. However,
there are some basic requirements, which are common for all technical journals.
The following points may be useful for the preparation of a technical paper,
to be submitted to a reputed journal;
- Identify the relevant technical journal in which you can publish
your paper. You may have information in this regard from your advisor or
any senior researcher working in the related field. Also, you may get this
information by Internet browsing.
- Next step is to get the instructions and general requirements
for the authors. This you may find at the last page of any reprint of the
technical paper published in that journal. You may also get this information
from the web site of the respective journal.
- While writing a technical paper strictly follow the instructions
and general requirements set by the respective journal. The technical paper
should not be very long, ideally not more that 15 pages. Write specific and
to the point. Show only relevant figures having proportionate well readable
text. Only show important data used for the research methodology. Avoid putting
number of tables, if necessary try to merge tables so that the number of
tables becomes less. Write clearly and precisely particularly, the abstract
and conclusions, so that by reading this section of your paper reader easily
understands that what your research is all about.
Seminars, symposia, conferences and workshops
Seminars, symposia,
conferences and workshops are organized by various organizations from time
to time through out the year. The organizing departments/ organizations make
vide publicity vide various media prior to these events. These can be national
or international. By submitting a technical paper to such seminars, symposia,
conferences and workshops a researcher has an opportunity to present his
research work personally in front of a group of scientists/ researcher. A
researcher has an opportunity to explain to the scientific community for
his unique findings and the contributions made for the welfare of the community
in general.
Presentations in concerned Departments/ organizations
If a researcher has
worked on some practical problem, which directly relates to the welfare of
the community of the area, his research findings may be helpful for the development
of that particular area. For the dissemination of his research findings he
may approach the concern department in that area and may propose to make
a presentation in front of the concerned officers.
If you have any questions on this topic you may ask at tkraghuvanshi@gmail.com . The answer will be posted in Web log of this web page under Project Design and Research Methods section.
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